Receptionist/Personal Assistant to Executive Head (Ruimsig)

Ruimsig, South Africa

Full Time

2026 School-based Support (South Africa)

Experienced

Nova Pioneer is looking for a superstar Receptionist/Personal Assistant to the Executive Head to join our Ruimsig Primary and Secondary Schools! The receptionist/PA will provide administrative, clerical and secretarial support and ensure smooth communication and operations both internally and externally to both primary and secondary schools in the Ruimsig campus. The receptionist will also act as the first welcoming and smiling face to parents and other guests who visit our campus.

ABOUT THE ROLE

Appointment date 01 March 2026. As Receptionist/PA to the Executive Head at Ruimsig Primary and Secondary, you will do the following:

Live the Nova Pioneer Culture
Receive parents, students and other visitors with a smile and make them feel welcome and at ease.
Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
Make and receive phone calls on the school’s telephone lines
Schedule meetings for the Executive Head
Facilitate the Public Relations function of the front office for both internal and external stakeholders
Prepare documents ahead of internal and external meetings as directed by the Executive Head (photocopying, binding, filing etc.)
Prepare documents for internal display on pin-boards or noticeboards
Respond to routine correspondences and send out scheduled communications
Keep track of the pupils’ attendance registers and any confidential documents on behalf of the Executive Head
Manage petty cash

About You

Skills and qualifications required:

You have a minimum of 2 years of experience in front office management and/or as a personal assistant
You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
You are a great communicator in person and on the phone - you love interacting with people and bring joy to every interaction
You demonstrate capacity to analyze complex situations and solve problems
You have a flexible and able to respond quickly to changing priorities
You are proactive and have an enthusiastic approach to work
You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
You ideally have a Diploma or Degree in Office Administration
You are comfortable using the Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint)

HOW TO APPLY

Does working at Nova Pioneer excite you? If so, then apply now!

To apply, please complete the form on the right-hand side of this page. We cannot process applications that are emailed to us.

Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in Microsoft Word® or PDF format to protect formatting.

Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews.

WORKING AT NOVA PIONEER

Nova Pioneer is committed to the achievement and maintenance of diversity and equity in employment. Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principles here.

Please Note:

Nova Pioneer may appoint and/or expire the posting of this advertisement at their own discretion.
If you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful.

Nova Pioneer, in line with the POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measurements will be in place to protect personal information but it will be used for recruitment and employment purposes. By submitting your application with Nova Pioneer, you are recognising and accepting this disclaimer.

Nova Pioneer will never request an application fee from candidates. If you are contacted with a request to pay a fee from someone claiming to be a Nova Pioneer Talent or Recruitment representative, please do not pay them and report it to us immediately on talent.ke@novapioneer.com or talent.sa@novapioneer.com.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Earliest start date?*

How did you find out about Nova Pioneer?*

Describe your relevant work experience in a SINGLE sentence that makes you a good fit for this role. Then, tell us why you applied for this position. What about Nova Pioneer and/or this specific role aligns to your career objectives and interests?*

How many Months of experience do you have serving in a front office or personal assistant role? (Candidates with less than 6 months of experience will not be considered for this position.)*

Tell us about a recent time when you brought joy to someone's day while at work.*

Tell us about an exceptional team that you have been a part of. What was it like working with that team, and what made the team so effective? What role did you play, and what were your contributions?*

If we were to phone your recent manager (and we will - later in the process!), what would they tell us about you? What are your professional superpowers, and what would they say you need to improve on?*

What was your before-tax salary in your most recent job (ZAR )? Please use total cost to company.*

What is your before-tax salary expectation for this role (ZAR/ month)? Please use total cost to company.*

If you found out about us from someone who works at Nova Pioneer, please share their name with us. We want to give them a high five!

Do you give Nova Pioneer permission to use your personal information for application, process and employment purposes?*

Human Check*

Submit Application